Abstract Submission Guidelines

Instructions for Authors

Submission of Abstract

• Abstract Submission Platform. All abstracts should be submitted through the official SIMON Abstract Submission Portal. Any abstract submitted as email, email attachment or any other form will NOT be entertained at any cost.
• Language. All abstracts should be submitted in English.
• Originality. Abstracts should be original and not previously published or presented.
• Authorship.
  • Abstract should be submitted by the presenting author, who is also the corresponding author and point of contact.
  • If the presenting author isn't the first author, it should be entered in appropriate order and also mentioned in the declarations.
  • All co-authors must be listed scientifically in order. Each author listed should have contributed to the research and consented to be listed. The corresponding author should ensure that all co-authors are aware of the abstract's content before submission. All listed co-authors must have reviewed the abstract and accepted responsibility for its contents. The corresponding author is held liable for any disputes in authorship.
  • All presenting authors must register for the conference. Authors not registered for the conference will not be allowed to present their abstract in the conference.
• Eligibility. The submitted abstract must describe unpublished work. If it is being considered for publication in any journal, it must be declared.
• Word limit. The main body of the abstract must not exceed 350 words (this word count does not include abstract title, authors' details, and keywords). Tables, graphs, and pictures are not counted in the word limit.
• Content. The contents of submitted abstract should be structured in the following style:
  1. Intended presentation — Oral / Poster / Invited lecture
  2. Abstract title — must be in Sentence Case and limited to 50 words.
  3. Background and aims — a brief discussion of the background or rationale of the study and/or questions addressed
  4. Materials and methods — the experimental approach, materials, and methods used in the study
  5. Results — the data and results obtained in the study
  6. Conclusions — the conclusions and/or implications of the results
  7. Keywords — use up to 5 keywords, separated by commas (e.g., word 1, word 2, word 3). Keywords should be listed in the MeSH terms.
• Images and graphs. Images must be in JPEG or PNG format (uploaded images cannot exceed 2.0 Megabytes). All tables and figures must be accompanied by a caption and list of abbreviations at the bottom, whenever appropriate (e.g., Figure 1. Caption of the Figure / Table 1. Title of the table).
• Abbreviations. Abbreviations and acronyms in the main text should be spelled in full and followed by the abbreviation/acronym in a parenthesis the first time they are mentioned in the abstract.
  E.g. Systemic lupus erythematosus (SLE) is a rare disease. SLE was diagnosed in 5 out of 10 patients…
• Restrictions for submission.
  • Abstract content should not include phone numbers, email or website addresses.
  • Non-proprietary (generic) drug names in small letters must be used wherever possible.
  • Active promotion of commercial entities, products or services is not permitted.
  • When using abbreviations, spell out the full name when first cited.
• Case Reports. Case Report, Case series should follow this structure: Background, Case description, Discussion and Clinical importance and learning points.

Outcome of Submitted Abstracts

• The Scientific Committee will make the final decision as to whether the abstract will be accepted for presentation.
• The abstracts may be Accepted for either Poster or Mini-oral presentation or Rejected. The Conference Scientific Committee reserves the right to:
  • accept or reject any abstract.
  • accept the abstract in a different type of presentation (for example, an abstract submitted for an oral type presentation can be accepted for a poster) than the author had intended to. Due consideration will be given to the author's preference.
• The outcome of submission will be communicated to the corresponding author.

Publication of Abstract

• The Society may publish all accepted abstracts in the official meeting publication in printed form or publish in the electronic audio/visual format in hard drive or as public content on the internet. Generally, DOI is not assigned to this publication.
• As the abstract will be published without any editorial work, please check carefully for typographical errors, misspellings, poor hyphenation, etc. Please check that your abstract title is correct.

Originality and Copyrights Transfer

• By submitting the abstract of their works, the author(s) represent(s) and warrant(s) that he/she/they is/are the sole author(s) of the work, that all authors have participated in and agree with the content and conclusions of the work, and that the work is original and does not infringe upon any copyright, proprietary, or personal right of any third party.
• The submitter affirms that the work submitted is original, except for extracts from copyrighted works fully authorized by the copyright holders, and that all statements declared as facts are based on thorough examination and investigation for accurateness.
• Submitted abstracts should not have been published in any other journals and/or online publications nor presented at any previous international congress.
• Submitted abstracts must report new information not previously published or presented at an international scientific meeting prior to the Congress. Note that abstracts previously presented at international meetings will not be accepted unless there is a substantial update of data.
• Author(s) retain(s) the right, after presentation at the conference, to subsequently include the work in articles, books, or derivative works that he/she authors or edits.
• The submitter signs for all co-authors. He/she accepts responsibility for the present rules for submission and presentation on behalf of all co-authors.
• The submitter should have ensured that the patient consent is obtained before submitting the abstract.
• The submitter should have ensured that the authors consent to have their names, affiliations and biographical material used in connection with the official publication of the conference.